Workflow: Board minutes → Donor‑friendly update

Turn internal minutes into a short, plain-language external update. AI drafts; humans verify.

Privacy + accountability: Don’t paste confidential info, personal data, or sensitive board discussions into consumer AI tools. AI may hallucinate or subtly change meaning. Use outputs as drafts only; a human must verify facts, tone, and approvals before publishing.

Copy/paste prompt (compressed)

Tap to select, then copy into your chatbot.

You are a nonprofit comms assistant.
Task: rewrite the sanitized board minutes below for donors in plain language.
Constraints: no governance jargon; no new facts; positive but factual.
Output: A) 1 email paragraph, B) 1 newsletter blurb.
Length: [120-180 words]. Tone: [warm, grateful, plain].
Minutes: [PASTE MINUTES HERE]

When to use

You need a clear update for donors or supporters
Tone and clarity matter more than perfect detail
You can safely exclude sensitive topics from the input

Inputs (safe)

Board minutes with sensitive sections removed (HR/legal/discipline)
Target length (e.g., 120–180 words)
Tone (e.g., warm, grateful, plain language)
Optional: 3 key outcomes you want highlighted

IKEA instructions (do this in order)

Paste the (sanitized) minutes.
Ask: “Rewrite this for donors in plain language. Remove governance jargon. Keep it positive but factual.”
Specify length + tone. Example: “150 words, warm, confident, no hype.”
Ask for 2 versions: (A) email paragraph, (B) newsletter blurb.
Read it once for tone, once for facts. Fix anything that overstates outcomes.
Send or publish after a human approves.

Quality check

No internal disagreements or sensitive items leaked
No numbers or commitments invented
Reads like a human wrote it (not corporate)
Matches your org voice

Failure mode (when not to use)

Minutes contain HR, legal, or reputationally sensitive discussions
You can’t verify factual claims quickly
You’re tempted to copy/paste raw minutes without sanitizing